Donor Event Coordinator
Washington, DC
Full Time
Entry Level
Title: Donor Event Coordinator
Reports to: Director, Donor Relations
Job Summary: The Donor Event Coordinator supports the Donor Relations team in delivering exceptional donor engagement experiences designed to amplify and advance Heritage’s impact and mission. The Donor Engagement team plans and executes over 30 events annually, from donor dinners and regional events held across the country to donor gatherings and multi-day donor engagements at Heritage headquarters. The Donor Event Coordinator is responsible for the coordination and execution of Donor Relations’ events with an average of 30 attendees, the experience on-site, event design and styling, interfacing with event vendors, and coordinating with the Donor Relations team to ensure its needs are met.
Job Duties:
Qualifications:
Education: Bachelor’s Degree preferred
Experience: 2+ years of relevant experience
Communication: Clear, effective, and gracious written and verbal communication
Technology: Ability to master new software for event registration, email marketing, and virtual events; proficiency in MS Suite (familiarity with email marketing platforms a plus)
Other Requirements:
Benefits and Salary:
The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, “take what you need” PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs.
The salary range for this role is $54,000 - $60,000 annually. This range is a good-faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate’s experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.
Reports to: Director, Donor Relations
Job Summary: The Donor Event Coordinator supports the Donor Relations team in delivering exceptional donor engagement experiences designed to amplify and advance Heritage’s impact and mission. The Donor Engagement team plans and executes over 30 events annually, from donor dinners and regional events held across the country to donor gatherings and multi-day donor engagements at Heritage headquarters. The Donor Event Coordinator is responsible for the coordination and execution of Donor Relations’ events with an average of 30 attendees, the experience on-site, event design and styling, interfacing with event vendors, and coordinating with the Donor Relations team to ensure its needs are met.
Job Duties:
- Event Coordination and Execution – Plan and execute smaller donor engagement events including program logistics, speaker coordination, venue and vendor logistics, audio visual production, security protocols, seating charts, volunteers, and support staff supervision. Schedule kick off and run-through meetings with participating colleagues. Coordinate day-of logistics and act as the point of contact for the venue and vendors. Regularly propose and implement new ideas to improve planning and execution processes.
- Attendee Experience – Support the development of the donor engagement experience for onsite attendees. Assist in staffing and managing event-day registration and check-in processes.
- Event Design and Event Styling – Partner with major gift officers and identify the design goals for each event, develop event concepts, select colors and other design elements, and manage the creative details of the event from table settings and floral arrangements to menu selections and overall donor experience.
- Venue and Vendor Selection – Research venues, vendors, and negotiate contracts. Ensure venues continually uphold Heritage’s standard of excellence and meet the specific programmatic needs of the event.
- Team Coordination - Assist in the execution of Donor Relations’ engagement plan, to include telephone townhalls and other special opportunities as appropriate. Cross-train across Donor Engagement to build a well-rounded and sustainable team.
Qualifications:
Education: Bachelor’s Degree preferred
Experience: 2+ years of relevant experience
Communication: Clear, effective, and gracious written and verbal communication
Technology: Ability to master new software for event registration, email marketing, and virtual events; proficiency in MS Suite (familiarity with email marketing platforms a plus)
Other Requirements:
- Understands and supports the Heritage mission and vision for America and the department’s goals and objectives.
- Proactive and able to operate within established processes
- Excellent customer service skills
- Demonstrated ability to think critically and show sound judgement in high-pressure situations.
- Ability to self-organize with a strong attention to detail and handle multiple projects while prioritizing to achieve goals.
- Ability to maintain strict confidentiality and professional behavior
- Available for periodic travel on behalf of Heritage.
Benefits and Salary:
The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, “take what you need” PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs.
The salary range for this role is $54,000 - $60,000 annually. This range is a good-faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate’s experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.
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