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Research and Administrative Assistant, Foreign Policy and National Security

Title:                         Research and Administrative Assistant, Foreign Policy and National Security

Reports to:             Vice President, Davis Institute National Security and Foreign Policy

Job Summary:        The Research and Administrative Assistant, Foreign Policy and National Security, provides research assistance, administrative support, and event management services to the Vice President for the Davis Institute for National Security and Foreign Policy. Administrative tasks include (1) managing the Vice President’s schedule, organizing travel, processing invitations, and tracking expenses; (2) managing Institute-wide projects and initiatives; and (3) planning and executing public and private events. Research tasks include (1) supporting the Vice President’s scholarly work with research and editing; and (2) conducting independent research for the Davis Institute, writing op-eds, and supporting Institute-wide research projects.


Job Duties:

  • Executive administrative support. Duties include: perform all scheduling, keep the Vice President’s calendar, respond to invitations, track expenses, manage correspondence, make travel arrangements.
  • Departmental managerial support. Duties include: delegate tasks from the Vice President to relevant staff; manage Institute-wide quarterly reports and other internal reporting; manage Institute-wide collaborative research, writing, and other projects; track the Institute’s progress on annual and three-year strategic goals.
  • Research support for the Vice President; edit papers for content, clarity, and format.
  • Research support for the Davis Institute; independent and collaborative research and writing.
  • Plan and execute Davis Institute events: arrange venues, invitations, menus, security, speakers, etc.
  • Manage the Vice President’s budget and track expenditures; assist with Institute-wide budgeting process.
  • Train and supervise interns as assigned.
  • Other duties as assigned by Vice President.

Skill Factors:

Education:                    B.A. or B.S.

Experience:                  1-2 years minimum of proven experience as an administrative or research assistant or in other secretarial position

Communication:           Competent writer, strong communication skills

Computer:                    Microsoft Office XP, MS Outlook, MS Word, MS Excel, MS PowerPoint


Special Skills/Requirements:  

  • Must be highly organized with the ability to maintain careful attention to detail, prioritize and manage multiple projects simultaneously, and follow through in a timely manner.
  • Mature and professional. Able to act as the Vice President’s representative when working with other Heritage departments as well as outside organizations.
  • Willing to take direction and work with others in a team, but able to work independently.
  • Basic knowledge of and interest in global affairs, American foreign policy and national security.
  • Understands and supports the Heritage mission and vision for America, and the Davis Institute’s goals and objectives.
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