Outreach Assistant

Washington, DC
Full Time
Outreach
Entry Level

Title:                      Outreach assistant

Reports to:           Vice President, Outreach

Job Summary:            The Outreach Assistant plays an important role in Heritage’s mission to grow, build, and serve the Conservative Movement. The Outreach Assistant supports the Vice President, Outreach by managing and prioritizing his daily calendar and coordinating briefings, meetings and travel logistics in order to allow him and the team to represent Heritage and provide leadership to the conservative movement as well as oversee the projects for which he is responsible. The assistant will anticipate and complete tasks in an efficient and effective manner, track program goals and budgets, and draft regular departmental reports. As a representative of Heritage, the Outreach Department, and the Vice President, the Outreach Assistant must exhibit excellent customer service, great communication skills, and a strong work ethic.

Job Duties:

Ensure the efficient operations of the Outreach Vice President’s office

  • Manage information flow to and from Vice President with other departments and non-Heritage sources including outside correspondence, requests for meetings, phone messages, and follow-up action.
  • Track daily calendars, annual goals, and departmental budgets. 
  • Assist in travel planning and timely submission of expense reports.
  • Coordinate meetings and briefings with internal and external partners, including resulting follow-up. 
  • Produce weekly, quarterly, and annual departmental reports. 
  • Maintain accurate files on above as appropriate.

Help to Grow, Build, and Serve the Conservative Movement

  • Work in a way that produces timely results and builds strong relationships within Heritage and across the movement.
  • Maintains clean and accurate information within Salesforce.
  • Effectively represent The Heritage Foundation, the Outreach department and the Vice President to outside guests and in public venues to advance our vision and mission.  This may include travel and representing Heritage at conferences.
  • Support Vice President and other members of the Outreach team – as needed – with projects and special initiatives.

Qualifications:

Education:    BA/BS preferred

Experience: 2-3 years administrative experience (particularly in a busy setting)

Technology: Proficient in MS Office including Excel and Outlook; Has experience in Salesforce

Other Requirements:

  • Exhibits excellent organizational skills – including the ability to anticipate, prioritize, and expedite tasks in a busy office.
  • Conveys information and ideas in an accurate and compelling way through verbal and written communication.
  • Works independently and takes initiative.
  • Enthusiastically supports the Heritage mission and vision for America as well as the department's goals and objectives.
  • Is team-focused.
  • Exercises good judgment and maintains confidentiality.
  • Bias for action.
  • Comfort with ambiguity.
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