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Assistant to Vice President of Policy Promotion

Title:                         Assistant to Vice President of Policy Promotion

Reports to:             Vice President, Policy Promotion

Job Summary:          The Assistant plays an important role in Policy Promotion’s mission to build, serve, and lead the conservative movement. The assistant supports the VP by managing and prioritizing the principal’s daily calendar and coordinating briefings, meetings and travel logistics in order to allow her to represent Heritage and provide leadership to the conservative movement as well as oversee the programs for which she is responsible. The assistant will anticipate and complete tasks in an efficient and effective manner, track program goals and budgets, and draft regular departmental reports. As a representative of The Heritage Foundation, the Policy Promotion Department, and the VP, the assistant must exhibit excellent customer service and communication skills. The Policy Promotion department is comprised of the VP’s Office, the Truluck Center for Leadership Development, Young Leaders Program, and Coalition Relations.

Job Duties:

Insure the efficient operations of Vice President for Policy Promotion’ office

  • Manage information flow to and from VP with other departments and non-Heritage sources including outside correspondence and mailings, requests for meetings, phone messages, and follow-up action
  • Support VP’s presence at external conferences and events by processing sponsorship invoices, preparing and shipping Heritage products, and assisting in travel planning
  • Coordinate meetings, briefings, and special events hosted by the VP, including standing coalition meetings and any resulting follow-up from these events; occasionally serve as host for outside visitors and in briefings
  • Track engagement, maintain key influence lists, and update contacts within Salesforce
  • Interview and supervise the VP’s Spring, Summer, and Fall intern
  • Organize annual team retreats and quarterly strategy sessions
  • Submit expense reports and track departmental budgets; maintain departmental goals; produce weekly, quarterly, mid-year, and annual impact reports
  • Maintain accurate files on above as appropriate

Help to Build, Serve and Grow the Conservative Movement:

  • Work in a way that produces timely results and builds strong cooperative relationships within Heritage and across the movement
  • Fulfill Heritage product requests from movement allies and organizations
  • Effectively represent The Heritage Foundation, the Policy Promotion department and the VP to outside guests and in public venues to advance our vision and mission; this may include travel and representing Heritage at conferences.
  • Assist with annual Resource Bank Meeting logistics as needed

Qualifications:

Education:    BA/BS preferred

Experience: 3-5 years administrative experience (particularly in a busy setting)

Technology:    Proficient in MS Office including Excel and Outlook

Other Requirements:

  • Understand and support the Heritage mission and vision for America, True North conservative principles and the department’s goals and objectives.
  • Exhibits excellent organizational skills – including the ability to anticipate, prioritize and expedite tasks in a busy office
  • Communicates verbally and in documents in a way that conveys information and ideas in an accurate and compelling way
  • Works independently and takes initiative
  • Has an understanding of and enthusiastic support for the Heritage mission and vision for America as well as the department's goals and objectives
  • Is team-focused
  • Exercises good judgment and maintains confidentiality
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